How to Set up Folder and Windows Access Permissions for Sharing Company Files?

QuickBooks Company files can be shared over network to allow the financial data to be shared to stakeholders. For this, the network sharing feature can be used. For this Windows access permissions need to be set up for folders and Windows. Read the blog all the way through to fully get known to the process to set up folder and Windows permissions in QuickBooks.

What is the Procedure to Set up Folder and Windows Permissions to Share Company Files

The procedure to set up folder and Windows Permissions for sharing the Company files is discussed below:

·         To start off, easy step is to Go for the Windows option and followed by that, the File Explorer needs to be opened.

·         From here, you need to go for the Company file folder Intuit folder.

·         Then you need to right-click and go for the Properties, then Advanced in Security tab.

·         This needs to be followed with a hit on QBDataServiceUserXX and then Edit.  Set up the following:

o   List folder/read data

o   Create folders/ append data

o   Write attributes

o   Write extended attributes

o   Traverse folder/Execute file

o   Read permissions

o   Read attributes

o   Read Extended attributes

o   Create files/ write data

·         If still the permissions don’t show, Company file folder is to be chosen, followed by a right-click and then Properties.

·         Now, make a move to Securities and then Edit. Afterwards, choose QBDataServiceUserXX, and followed by Full Control, followed by Allow tabs.

·         Final step is a click on Apply and Ok.

Methodology of Sharing Existing folder

A folder already existing can be shared as follows:

·         The choice for the folder needs to be made and hen a click on right-click Properties.

·         Now, make a choice for Sharing tab, and then on Share This Folder.

·         Go for Share name field after doing that the shared folder should be named.

·         Now, a visit should be made to the Security tab, and this step should be followed by Permissions option.

·         The permission should be set or all users and this should be followed by Apply and Ok.

Is there a way to stop access to a shared folder?

Yes! A folder already shared over a network can be stopped from sharing as follows:

·         Right click the same folder, followed by a hit on Give access to option.

·         Click on Remove Access and this will immediately stop the folder sharing.

Walkthrough for Configuration of folder permissions in QuickBooks

·         Go for Start menu and then right-click the below mentioned folders:

o   C:\Program Data\Intuit\Entitlement Client\v8

o   C:\Program Data\Intuit\Entitlement Client\v6.0

o   C:\Program Data\Intuit\Entitlement Client\v5

o   C:\Program Data\Intuit\Entitlement Client\v3

o   C:\Program Data\Intuit\Entitlement Client

o   C:\Program Data\Intuit\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Program Data\Intuit\QuickBooks 20XX (XX = year)

o   C:\Program Data\COMMON FILES\INTUIT

o   C:\Program Data\COMMON FILES\INTUIT\QUICKBOOKS

o   C:\Users\Public\Public Documents\Intuit\QuickBooks\FAMXX (XX = year)

o   C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files

o   C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks Enterprise Solutions X.0 (X = version) or C:\Users\Public\Public Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks 20XX (XX = year)

·         Go for right-clicking the folder and this should be followed by Properties.

·         Click on Everyone, or opt for Add.

·         This should follow up with everyone and click on Ok.

·         Opt for Full Control and go for Apply and Ok.

Winding up!

This brings an end to discussion explaining the process to Set up folder and Windows access permissions to share company files. If you need any assistance, you can call our QuickBooks experts any time, or else connect through the Live chat option.